School Secretary

Location St Ives
Job type: Permanent
Salary: £Between £10.65 to £12 an hour
Contact name: Tom Hooper

Contact email:
Job ref: 50030
Published: about 1 month ago
Startdate: 26/04/2022

Job Title: School Secretary

36.25 Hours a week

Monday to Friday - 8:15am till 4pm


As the exclusive recruitment partner of the Cornwall Association of Primary Heads Opus are currently working with a highly successful Academy Trust School located in St Ives, providing high quality education and support for pupils with learning difficulties and disabilities.

We are seeking to appoint a self-motivated, caring and dedicated School Secretary to start ASAP. 


Main Purpose

• Provide administrative and clerical support to the school and be the first point of

contact with the general public in person and by telephone.

• Provide a professional and confidential administrative service for the school.


Duties and Responsibilities


• To administer first aid and medicine to pupils as required, in keeping with the

school’s policy and order first aid supplies as necessary.

• To liaise with parents regarding pupils’ sickness/injury.

• To assist with visits from the school nurse, dentist etc.


• To ensure school security arrangements are always complied with, including the issue

of visitor’s badges and signing of the visitor’s book.

• To accept and sign for deliveries as appropriate.

• To provide hospitality for visitors to the school


• To undertake typing/word processing of correspondence, standard letters, reports,

publications and other documents as required.

• To undertake photocopying and document collation as requested.

• To undertake clerical duties arising from the school meals provision and school wrap

around care.

• To be responsible for the collection of dinner/trip etc monies and completion of all

catering returns for school meals and free school meals and liaison with parents.

• To prepare monies for banking and bank as necessary.

• To undertake the administration tasks for school lettings and co-ordinate with the

MAT finance team.

• To assist in the co-ordination of staff absence cover for class teachers, as directed by

the head/senior management team.

• Under direction of the MAT Business Manager, to be responsible for the

administration of the school’s safeguarding software and all checks that are necessary

to keep the school compliant with statutory duties, eg checking and completing DBS

checks and ID check.

• Under direction of the MAT Business Manager, to be responsible for the

administration of the MAT’s recruitment process within the school, ensuring that all

necessary checks are undertaken.

• To undertake filing in accordance with the established systems as requested. To work

within and maintain all the school’s established administrative systems and

procedures within the learning support centre.

• To input new and updated information on the school’s manual and computerised

systems for pupils’ records, and to ensure all records are maintained and up-to-date.

To ensure the utmost confidentiality with such records.

• To assist in the production of statistical reports, lists and other information relating to

pupil records as requested.

• To assist in the organisation and arrangements for meetings, including circulating

agendas and minutes, organising venues and refreshments and contacting individuals

with regard to arrangements for meetings.

• To assist communications between the School and other relevant external agencies.

• To assist in the maintenance of accurate school records and process data in

accordance with the recognised administrative procedures for maintaining up to date


• To open, sort and distribute incoming mail to departments in a timely manner. To

check emails on a daily basis and distribute information as appropriate.

• To prepare and record outgoing mail appropriately.

• To maintain at all times the utmost confidentiality with regard to all reports, records,

personal data relating to pupils and other information of a sensitive or confidential

nature and to follow the Trust’s GDPR policies and procedures.

• To be aware of and adhere to applicable rules, regulations, legislation and procedures

including the Schools Equal Opportunities Policy and Code of Conduct, national

legislation (including Health and Safety, Data Protection).

• To maintain confidentiality of information acquired in the course of undertaking

duties for the department.


• To participate in the performance and development review process, taking personal

responsibility for identification of learning, development and training opportunities in

discussion with line manager.

• Have a willingness to travel to undertake training as directed by the Head or Trust

Senior Leadership.

• To comply with individual responsibilities, in accordance with the role, for health and

safety in the workplace.

• Ensure that all duties and services provided are in accordance with the School’s Equal

Opportunities Policy.

The duties above are neither exclusive nor exhaustive and the post holder may be required

by the Head to carry out appropriate duties within the context of the job, skills and grade.


Person specification

Criteria Essential Qualities Desirable Qualities

- Qualifications: GCSE (or equivalent) Level C or above in English / Maths 

- Experience: Administartion / Working with SIMS (desirable )



All offers of employment are subject to the satisfactory completion of checks and references, including an Enhanced Disclosure and Barring Service (DBS) check. If you have the commitment, energy, initiative and drive to help us meet our core values, then we welcome your application.

For more information please submit your application or call the Opus office on  01872 279810 and ask to speak to Tom