Finance and HR Assistant

Job type: Permanent
Salary: £19614 to £21500
Contact name: Special Partnership Account Manager

Contact email: specialpartnership@opuseducation.co.uk
Job ref: 51984
Published: about 1 month ago
Startdate: 15/07/2022

Opus Education Recruitment, the South West’s leading Education Recruitment Agency, is working in partnership with Special Partnership Trust to find a Finance and HR Assistant for their Central Office Team based at Pencalenick School in Truro. 

Location 
Truro
Sector 
Education and Training 
Salary 
£21,500 FTE. Which equates to an actual pro-rata salary of
£19,614.73 for 37 hours per week, 41 weeks per year (term time, incl.
INSET + 2 weeks)
Closing date
15th August 2022
Interview date
24th August 2022
Start date
September 2022 

Special Partnership Trust (SPT) are looking to appoint a passionate and organised Finance and HR Assistant to join their incredible team. This is a rare and exciting opportunity to be at the very centre of Special Partnership Trusts’ operations, working alongside a team of dedicated professionals. 

 

The role will be primarily based at the Special Partnership Trust Head Office at Pencalenick School. 

 

The Historic Pencalenick site is located in the Parish of St Clement on the outskirts of Truro, overlooking a tributary of the river Fal hidden amongst stunning woodland. The name itself is derived

from the Cornish ‘Penkileyneyk’ meaning ‘the end of the place where the holly trees grow.’ Whilst Pencalenick started as a residential home, back in the 1800’s it has been a school since 1952 and celebrates 70 years this year. Despite having been a school longer than it was a home, Pencalenick’s homely and nurturing feel has remained giving every student the opportunity to thrive at Pencalenick and beyond. 

 

The new Finance and HR Assistant will be involved in the Trust’s next stage of development, bringing fresh ideas and innovation to an already successful Operations Team. Every Member of staff within the SPT team are committed and talented always embracing change and continually innovating to enable SPT students to achieve every aspiration and play a meaningful role in the community. 

 

The ideal candidate must be flexible, enthusiastic, comfortable working on their own initiative and be able to prioritise workload to meet necessary demands and deadlines. Whilst previous experience and knowledge of working in a busy financial environment is preferred, full training and guidance will be provided once in post.

Your Opportunity

We are seeking to appoint an experienced and enthusiastic Finance and HR Assistant to work within the

Central Services team performing necessary duties to support business processes, compliance, growth, and development.

 

Previous experience working in a busy financial environment and using financial systems would be an advantage, although enthusiasm, a can-do attitude, excellent work ethic, attention to detail and a willingness to learn is considered more important. Training and guidance will be provided once in post. The job description is attached however, there is potential for the role to develop, as the needs of the Trust change and/or in line with our growth objectives. 

 

The role is available immediately however, a suitable start date ideally as early as possible in September, will need to be confirmed.

Responsibilities

Finance

Co-ordinating procedures and ensuring efficient processing of financial transactions in line with Trust Financial Regulations:

  • Processing supplier invoices/setting up new suppliers/responding to supplier queries

  • Performing financial administration tasks in a timely manner to help maintain effective and flexible finance transactions, processes, and procedures

  • Supporting the Finance team with regard to regular monthly checks, following up payments owed and/or payment queries

  • Supporting the setup of Trust-wide suppliers/accounts, contacting suppliers of goods and services to obtain information relating to prices, orders, deliveries, and payments as required

  • Supporting the finance team to ensure business processes are followed in schools

  • Inputting/processing and reconciling Company Credit Card expenditure against receipts submitted on a monthly basis

  • Inputting/processing and reconciling Petty Cash expenditure (Residential areas) against receipts submitted on a monthly basis

  • Internal audit support.  Supporting Operations Manager and Finance & HR Manager to undertake internal control checks and ensuring compliance with Trust financial policies and procedures

  • Providing back up/business continuity to Finance/HR team as necessary.

 

HR Admin

  • Inputting HR changes, expense claims and maintaining absence records for the Central SPT Team, and schools as required

  • Liaising with school administrators where necessary with regard to school changes/E-forms relating to payroll amendments

  • Providing support to school admin teams on business processes as required and appropriate

  • With support and direction from the Operations Manager and Finance & HR Manager, working to ensure there is an up-to-date bank of job descriptions and person specifications for key roles across the Trust

  • Ensuring up-to-date document templates are available to support HR business processes and are available and accessible for all schools

  • Providing administrative support to the Finance & HR Manager and Operations Manager with regard to HR Projects as appropriate

  • Helping to co-ordinate and support Trust well-being initiatives as appropriate

  • Supporting the organisation and administration of Trust wide INSET days

  • Providing administrative support to the wider Trust team in relation to growth opportunities and expansion projects as and when these may develop.

 

These duties may be amended from time to time, in consultation with the post holder and as appropriate.  

 

Staff should recognise that as the Trust grows and moves forward, job roles will inevitably develop and change focus and job descriptions will be reviewed accordingly.  Staff need to be flexible in their approach to accommodate the changing needs of the MAT and to participate fully in professional development which supports this. 

Supporting Documents 

Full Application Pack 

Application Form 

Equal Opportunities Form 

Application process 

Please review the Trust website at: www.specialpartnership.org which will help provide further information. We look forward to receiving your application.

 

  • Application form must be completed in full. An incomplete application form may be returned for completion before it can be considered. You must give details of all employment, training, and unemployment since leaving secondary education to the present day. Any additional information which you wish to bring to the notice of the Trustees should be included in your supporting statement.

 

  • References must cover the previous two posts during the last five years of employment. If there has been a gap in employment, then a personal reference covering this period from someone who can comment on your ability to do the job is acceptable.

 

  • As well as postal addresses for your referees please provide correct email addresses for contact. Please inform your referees when you apply that they may be contacted. References are normally requested immediately following short listing by email and sometimes with only a few days’ notice.

 

  • You may submit your application, equal opportunities form and any declaration forms either by email, by post or in person.

 

Postal applications should arrive at least one working day before the closing date, please ring to check it has arrived safely. You can also deliver your application in person to the address below during normal office hours (8.30am – 4.00 pm, Monday – Friday). All applications will be acknowledged by email. All applicants will be notified of the outcome of their application.

 

Email Address - specialpartnership@opuseducation.co.uk 

Address - SPT Account Manager, Opus Education Recruitment, Stephenson House, Calenick Street, Truro, TR1 2SF